May 28, 2008

Present:

Bill Menter, President
Mike Kohli, Vice President
Brandon Lovett, Treasurer
Rob Barone, Secretary

Next meeting:

TBA

Team Insurance Fees

The City of Rome Recreation Department (Rec. Dept.) has mandated that the Rome Men’s Softball Association secure a formal Insurance Policy for the 2008 season. In order to keep our team sponsorship fees set at the original cost of $375 per team, the Rec. Dept. was/currently is in the process of working with our Association towards allocating city funds to cover and/or off set this financial burden placed on our league. As of today, Thursday, May 29, 2008, an agreement or settlement has not been met or reached. To ensure that our league can continue to play out the remainder of the 2008 season, the RMSA Board has no other option but to secure these funds through our Association, thus increasing each team’s sponsorship to $425 per team for the 2008 season. Until the Rec. Dept. allocates these necessary funds to our Association, the Board must set forth and enforce the following policy:

  • All teams are required to deposit an additional $50 into to the league by Thursday, June 19th at 3 pm.
  • The money received will be held in trust by the Board for an unspecified period of time until our Association and the Rec. Dept. can reach an official agreement regarding their insurance requirement issues.
  • ALL TEAMS WILL BE FULLY REIMBURSED IF THE FOLLOWING EVENTS TAKE PLACE:
    • The Rec. Dept. allocates the necessary funding to cover our Association’s cost of Insurance for the 2008 season or the Rec. Dept. decides to place the cost of insurance onto our Association after we reach and pasted the midway point of the season (after week 6).
    • The RMSA Board WILL NOT buy insurance for the 2008 season, set forth by the Rec. Dept. that late into our season. Thus, each team will be reimbursed IN FULL their additional $50 fee they deposited into the league.

      
2nd Annual RMSA Open Tournament

  • The Board established its prize money pay-outs for this year’s tournament
    • 1st Place winner - $800
    • 2nd Place winner - $400
    • 3rd Place winner - $200
  • Team Entry fee will remain at $200 per team
  • Tournament Format
    • 12 team
    • Double Elimination
    • 3 pitch
    • All ASA & RMSA Rules will apply. 

 Assignments

Bill Menter

  • 2ND Annual RMSA Open Tournament
    • Secure Food and Beverage Vendor
    • Reserve Haselton-Wright Park for the weekend of June 21 - June 22, 2008
    • Contacting Jim Guy about the following field arrangements:
  •  
    •  
      • Field Maintenance
        • Mowing
        • Dragging and lining fields
        • Setting up Outfield fence
        • Securing tables and chairs
    • Secure Port-a-john from Eggan

Mike Kohli

  • 2ND Annual RMSA Open Tournament
    • Ordering Trophies (1st Place, 2nd Place, 3rd Place, two Co-MVP trophies for 2008,
      One Co-MVP trophy for 2007)
    • Order T-shirts for the RMSA to sell
    • Write up a small Tournament Blurb for the following publications:
  •  
    •  
      • Rome Observer
      • Rome Sentinel (Diamond Dust)
      • Utica Observer Dispatch
      • My Home Town Sports                          

Brandon Lovett

  • 2ND Annual RMSA Open Tournament
    • Secure Tournament Sponsor from RiteAid
  •  
    •  
      • Secure Tent from RiteAid
  •  
    • Provide 4-Wheeler to drag field throughout tournament
    • Provide outfield fence

Rob Barone

  • 2ND Annual RMSA Open Tournament
    • Update Website
  •  
    •  
      • Update Forms
        • Registration Form
        • Waiver Form
  • Create Online Tournament brochure