February 20, 2008

Financials

Updated Finance Report was submitted by Brandon Lovett, Treasurer and reviewed by the Board. The 2007 Budget, with a remaining balance of $577.37 is now closed and has been forwarded to the 2008 Budget.

Rome Men's Softball Financial Report: View Report

2008 Anticipated Expenses

• Bill Menter is in preliminary discussions with Dan Wilczek about Umpire fees for 2008. Nothing is official at this time however; the Board anticipates a slight increase for umpire fees.

• The Board is currently reviewing several purchasing quotes on .44 core Softballs from various sporting good vendors.

• The Board is reviewing options to purchase insurance from several insurance providers. At this time, the Board has not reached a decision. The matter is ongoing and will be resolved before the start of the 2008 season.

• Bill Menter will be contacting with the ASA about team association fees for the 2008 season.

• Brandon Lovett has set up a Pay Pal account for our league. The Board decided to provide teams and sponsors the option of paying sponsorship fees with Credit/Debit Cards.

• The Board reappraised our 2008 Sponsorship Fee for the 2008 season. It decided to keep our fee at the price of $375.00 per team.

• The date for the end of the year City Tournament, which is scheduled for Thursday, August 14th, Saturday, August 16th and Sunday, August 17th, will remain.
• Tournament Book/Ads
  • The Board is in preliminary discussions about creating an End of the Year Tournament Book with option for selling advertisement placement.

• The RMSA Board has decided on the following:
  • The Tournament will be held on the weekend of Saturday, June 21st and Sunday, June 22nd
  • It will be a 12 team tournament
  • First 12 teams to sign up are in
  • Tournament fee will be $200 per team
  • The Board is in the process of securing food service and insurance for this event

• The Board reevaluated our decision to finalize Rosters for the 2008 season. We decided to keep our roster ruling in place:
  • Rule #1 (From Rules Page) Rosters will consist of a maximum of 18 players, and must be turned in by May 1, 2008; first and last names must be included.
  • All team rosters are final after May 1, 2008.
  • Any changes made to a team’s roster after May 1, 2008 will require the ultimate approval from the RMSA Board of Directors. This will be done on a “per-case basis”.

• The Board has decided to impose stricter methods of compliance on teams filling out score sheets for games. The are as follows:
  • The home team scheduled for each game is required to keep score using the game’s official RMSA Score Sheet. Failure to comply with any of the following procedures: Legibly writing down both team lineups with first and last names, their positions in the field, their # of At Bats, Hits and runs, and recording the final score of the game will result in a forfeit. The home Team will incur the loss and the visiting team will win the game 7-0.

• The Board is considering its options on creating and enforcing a uniform policy for players and teams for the 2008 season. The Board is currently working with the ASA on this matter and is striving to have a uniform policy in place before the start of the 2008 season.
  

• The Board will dedicate the naming of one of its leagues after Jim Korpela.
  • The Board is still working out the details for a Jim Korpela Dedication
    • Plaque and shirt
  • Write letter to Stew Rood thanking him for his hardwork and dedication to RMSA
  • The Board is exploring the possibility of building a RMSA Hall of Fame Section on our website. People can submit an entry form via online, along with any pictures or info on a certain player or team.

• The Board is seeking ideas and opinions from the league’s membership for planning an End of the Year Banquet.
• The Board is considering the following options:
  • Location
  • Menu options
  • Presenting trophies to the league winners (3 leagues)
  • Presenting trophies to the EOY runner up and Champion
    

• Government
  • Thurs. March 13th @ 6pm City Hall – Meeting with Rome Rec. Departments Rich Miller and Ryan Hickey
  • Thurs. March 13th @ 7pm City Hall – Meeting with Tammy Burkhart, Chief of Staff and Phil Vescio, Rome Common Council
• Media
  • Thurs. March 13th @ 7:30pm @ Rome Observer – Meeting with Joe Fusco
  • Thurs. March 20th @ 6pm Turin St. – Meeting with Todd Dewan of the Rome Sentinel
• Board Member Vacancies
  • The Board is now in the process of filling three vacant Board Member positions for RMSA Board.

    The deadline for interested candidates is set for March 12, 2008
    

• Set up meeting with Tammy Burkhart and Phil Vescio
• Contact Dan Wilczek to find out the cost of umpire fees for the 2008 season
• Contact the ASA to find out the cost of team ASA fees
• Contact the ASA to order Rule Books and Score Books
• Write a thank you/dedication letter to Stew Rood
• 2nd Annual Rome Mens Softball Association Open Tournament
  • Contacting Food Service

• Lead Researcher for ASA rule book on Uniform policy
• Contact Fred Miller to set up meeting for news story in My Home Town Sports

• Set up meeting with Rich Miller and Ryan Hickey
• Contact Jimmy Guy
  • Build a RMSA Storage Closet in the Haselton Clubhouse
  • Suggestion Box Installation
• Contact Ryan Hickey about getting the Rec. Department to purchase new bases and batting mats
• Contact Joe Fusco set up a meeting for news story in the Rome Observer
• Contact Todd Dewan for a news story in the Rome Sentinel
  

• Update all following content on the league website
• Web features (On Home Page)
  • The RMSA Bat Ruling piece
  • The RMSA Board Vacancies piece…the Call for Officers
  • The Free-Agent Sign piece
• The Contact Page information
• The Financial Report
• The Meeting Minutes from our February 20th meeting